Every preschool has those mornings. A teacher calls out, your go-to substitutes are already booked, and you're making calls before the day even begins. While you can't prevent call-outs, you can make finding coverage a lot easier. In this post, we'll share practical ways to build a sub roster that can help you keep your classrooms fully staffed.
How to build a go-to list of early childhood substitute teachers
1. Partner with local colleges and universities
Connecting with local universities that offer early childhood education programs can be an effective way to expand your sub list. ECE students are often eager to gain classroom experience, making them a great fit for substitute teaching. Reach out to faculty and career services, or attend campus job fairs to connect with future educators who could become reliable substitutes—and even long-term hires.
2. Stand out with training and support
The best substitute teachers have options. Offering training, classroom resources, and mentorship can help your preschool attract educators who want to learn and grow. Consider pairing new substitutes with an experienced teacher who can answer questions and help them build confidence from their very first job. When teachers feel supported, they're more likely to become a dependable part of your sub pool.
3. Keep your list updated
Your sub list is more than just names on a spreadsheet—it's a group of real people, and it's important to stay connected with them. Keep contact information, availability, and classroom preferences current so you know who to reach out to when you're in a bind. Be sure to check in with your contacts from time to time, even when you're not looking for a fill-in. A quick message can build relationships and encourage subs to keep coming back.
4. Offer competitive pay and benefits
Competitive pay is one of the best ways to attract and retain subs you love working with. When possible, offer compensation that reflects the educator's experience, along with perks like professional development or opportunities to connect with your team. Treating subs as a valued part of your school community can turn emergency fill-ins into go-to educators.
5. Connect with retired educators
Retired educators can bring years of classroom experience to your preschool—and they’re often looking for flexible ways to stay involved in education. Connect with local retiree groups or community organizations to grow your list with established professionals who know a thing or two about teaching.
6. Tap into your parent community
Some of your strongest sub candidates may already be part of your preschool community. Share opportunities in newsletters, private groups, or school communications to connect with parents who have experience in education and are interested in occasional substitute work. Be clear about expectations, scheduling, and any required screening or training. When the fit is right, parent substitutes can provide familiar support.
7. Use a job platform built for preschools
General job boards might help you reach a wide audience, but they usually require sorting through applicants who don't meet all of your needs. SitterTree is different. It's a child care platform built for preschools, so it's easy to connect with subs who have the experience you need.
Simply filter educators by the experience and qualifications that matter most to your school, like having Georgia's portable DECAL check or disability care experience. Once you've found the right fit, you can book and pay your substitute—all in one place.
Whether you need coverage tomorrow or want to grow your substitute list for the future, create your free SitterTree profile to find subs near you.
Or get started with an introductory phone call.